A useful AI pilot starts with a controlled workflow.

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Workflow, scope and decision owner

Manual volume, time and quality baseline

Permitted data and access; actions requiring human approval

Representative tests; error definitions; review evidence

Review and rework time; recurring and setup costs

Go criteria; stop conditions; manual fallback

Review date; reviewer; decision and follow-up

Reference example — fictional

Fictional monthly workload and economics
Measure	Illustrative calculation
Manual baseline	400 × 6 ÷ 60 = 40 h
Pilot review	400 × 3 ÷ 60 = 20 h
Additional rework	400 × 15% × 5 ÷ 60 = 5 h
Capacity released	40 − 20 − 5 = 15 h
Capacity value less software	15 × OMR 8 − OMR 60 = OMR 60
Setup cost / simple payback	30 × OMR 8 = OMR 240 / 4 months

h = hours. Assumptions exclude other running costs, error losses and discounting. Non-positive net benefit has no positive simple payback; capacity value is not necessarily cash saved.

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